Minutes


 

Add Speakers

 

Overview 

This article will show you how to add Speaking Rights to a member. In this process, no one has requested Speaking Rights but you want to manually grant speaking rights.

Board Members can request Speaking Rights during a meeting.

Instructions

  1. Navigate to Agendas
    Agendas.png
  2. Select the Agenda you want to start
    Select_Agenda.png
  3. Click the Minutes button
    Minutes_tab.png
  4. Navigate to the Summary tab
    Summary_tab.png
  5. If there are no requests and you want to initiate speaking rights, Edit the desired item
    edit_item.png
  6. Navigate to the Speakers tab
    Speakers_tab.png
  7. To add a speaker, click Add Speakers
    Add_Speakers.png
  8. Fill in fields
    speaker_info.png
    • Speaker Name: Add the speaker's name
    • Speaker Type: Choose Board Member, Citizen, Staff Member, or Other
    • Duration: In minutes, how long the speaker can speak for
  9. Click the Timer to start the speaking time
    Start_timer.png
  10. Click Update
    Update_Speaker.png
  11. When you grant time, a Time Left timer will appear on your Clerk-view screen
    time_left_timer.png
  12. When the duration is over, the speaking rights expire and a Tim is Up pop-up appears on your screen
    time_is_up.png



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