Minutes


 

Add Speakers

 

Overview

This article will show you how to add Speaking Rights to a member. In this process, no one has requested Speaking Rights but you want to manually grant speaking rights.

Board Members can request Speaking Rights during a meeting.

Instructions

  1. Navigate to Agendas
    upload_an_agenda_or_agenda_packet_agendas.jpg
  2. Select the Agenda you want to start
    add_a_section_select_an_agenda.jpg
  3. Click the Minutes button
    view_members_in_a_meeting_minutes.jpg
  4. Navigate to the Summary tab
    add_speakers_summary.jpg
  5. If there are no requests and you want to initiate speaking rights, Edit the desired item
    add_speakers_edit.jpg
  6. Navigate to the Speakers tab
    add_speakers_speakers.jpg
  7. To add a speaker, click Add Speakers
    add_speakers_add_speakers.jpg
  8. Fill in fields
    add_speakers_fill_in_fields.jpg
    • Speaker Name: Add the speaker's name
    • Speaker Type: Choose Board Member, Citizen, Staff Member, or Other
    • Duration: In minutes, how long the speaker can speak for
  9. Click Update
    add_speakers_update.jpg
  10. Click the Timer to start the speaking time
    add_speakers_timer.jpg
  11. When you grant time, a Time Left timer will appear on your Clerk-view screen
    add_speakers_time_left.jpg
  12. When the duration is over, the speaking rights expire and a Tim is Up pop-up appears on your screen
    add_speakers_time_is_up.jpg



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